Privacy Policy — OctoScout Apply Assistant

Last updated: 4 August 2026

OctoScout Apply Assistant (“the extension”, “we”, “us”) is a Chrome extension that automatically fills out job application forms on supported applicant tracking systems (ATS) using the applicant’s own CV and profile data. This policy explains what the extension accesses, why, and what happens to that data.

Summary

• The extension works only on seven supported ATS websites (listed below).
• It fills application forms with your own CV, cover letter, and profile data, which you provide through your OctoScout account.
• Your application data is stored locally on your device and sent only to the ATS form you are applying through and to the OctoScout backend that supplies your own documents.
• The extension does not sell your data, does not share it with third parties for advertising, and does not track your browsing.

Where the extension operates

The extension only has access to, and only activates on, the following applicant tracking systems:

• Greenhouse (greenhouse.io)
• Lever (lever.co)
• Ashby (ashbyhq.com)
• Workday (myworkdayjobs.com)
• iCIMS (icims.com)
• SmartRecruiters (smartrecruiters.com)
• Recruitee (recruitee.com)

It has no access to any other website.

What data the extension handles

Your application data. Your name, email, phone number, links you choose to provide (such as a LinkedIn profile URL you enter), CV text, and cover letter text. This data originates from your OctoScout account and is used to populate the fields of the job application form you are submitting. It is stored locally on your device using Chrome’s storage so it can be inserted into the form, and is inserted only into the application form you are actively applying through.

Login-session detection. To know whether you are already signed in to the ATS (so it can pause and ask you to sign in when a form requires it), the extension checks for the presence of that platform’s session cookie on the supported ATS domains. It reads only whether such a cookie exists — it does not read the contents of your cookies, and it does not transmit or store cookie data anywhere. After an application flow completes, the extension may remove the temporary background session it created for that flow.

Application form content. The extension reads the fields of the application form on the supported ATS page in order to match them to your data and fill them in.

What data the extension does NOT collect

The extension does not collect or process your health information, financial information, precise location, browsing history, personal communications, or authentication credentials. It does not build a profile of you for advertising and does not track your activity across websites.

Equal-opportunity / demographic fields. The extension does not fill in or collect equal-opportunity self-identification fields such as gender, ethnicity, race, veteran status, or disability status. Where an application form contains these fields, the extension deliberately leaves them blank for you to complete yourself.

How your data is used and shared

Your application data is used for a single purpose: filling out the job application form you choose to submit. It is transmitted only to:

• The ATS application form you are applying through (as the values you submit); and
• The OctoScout backend, solely to retrieve your own CV, cover letter, and profile data that you created in your OctoScout account.

We do not sell your personal data. We do not share your personal data with third parties for their own purposes. We do not use your data to determine creditworthiness or for lending.

Data storage and retention

Application data and in-progress application-flow metadata are stored locally on your device via Chrome storage. In-progress flow metadata is short-lived and is cleared automatically (within 30 minutes) or when the application completes or is cancelled. You can remove all locally stored data at any time by removing the extension.

Permissions and why they are needed

• activeTab / scripting — to fill the form on the application page you are actively using.
• tabs — to open, monitor, and close the specific application tab the extension opened on your behalf.
• storage — to hold your application data locally and remember an in-progress application across sign-in redirects.
• cookies — to detect (not read the contents of) your ATS login session, and to clean up the temporary session it created.
• webNavigation — to know when a supported ATS page has finished loading so the form is filled at the right moment.
• host permissions (the seven ATS domains above) — to operate on those sites and no others.

Children

The extension is intended for job seekers and is not directed to children under 16.

Changes to this policy

We may update this policy as the extension evolves. Material changes will be reflected on this page with a new “Last updated” date.

Contact

Questions about this policy: [email protected]